The pandemic has made life more difficult than ever before for non-profit organizations to operate and garner community support, and many are relying on board meetings via remote to make crucial decisions to ensure their survival. It can be challenging to run a remote board meeting effectively without the physical presence of every member.

A clear, precise agenda will help keep your board meeting remotely focused and on the right track at all times. Include your board members in the process of setting the agenda. This will help you decide what topics should be covered. Then, send the agenda ahead of time as you can to all attendees so they can prepare. This will ensure that the attendees are aware of the topics to be discussed and they can include any items on the agenda prior to. Using an online board portal that is secure to distribute the agenda and other materials will aid in reducing security risks.

Video can improve the engagement of remote board meetings by bringing a crucial face-to-face aspect to the discussions. Additionally video makes it easier for attendees to look at the body language of other people and take note of non-verbal signals like impatience, boredom or excitement.

Meeting in person may be difficult to plan for busy boards that must manage numerous personal and professional commitments. Finding an appropriate time for everyone is easier with remote board meeting software. SavvyCal’s free meeting polls allow you to propose different times for your meetings. Then, everyone can vote for the time that is most suitable for them. This will eliminate the need for back-andforth emails and saves you time and effort.

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